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Machu Picchu luxury booking worksheet
Keep every reservation and its inclusions in one place. Use this worksheet to compare proposals, record confirmed arrangements and spot a missing connection before you pay. No email signup is required.
What should you settle first?
Choose the permitted citadel route and travel dates. Establish issued admission, then connect the named rail service, final bus, guide and overnight stays. Add meals and spa appointments where the actual schedule leaves room for them. A premium fare does not establish admission, a private final bus or a special dinner unless the confirmation says so.
Your reservation notes
These notes stay in this browser unless you download them. “Save on this device” is optional; anyone using the same browser may be able to read saved notes. Clear them on a shared device. Avoid entering passport numbers, payment details or medical records. You can use the blank CSV or print this page without saving browser notes.
Download the blank booking CSV
Use the notes below or download the blank worksheet.
Citadel admission
Issued date, route code and entry time; visitor eligibility; whether your package actually includes the ticket.
Outbound railway
Product and fare family, exact boarding station, date and time, baggage allowance, meal and dietary confirmation.
Return railway
Actual service and station, boarding deadline, meal, connection afterward and separately applicable terms.
Road connections
Airport/hotel/station pickup address, destination, vehicle and party size, contact and delay handling.
Final citadel bus
Included ticket or private service, directions, meeting point and compatibility with admission.
Guide
Private or shared party, language, meeting point, issued route, service scope and substitution terms.
Overnight stays
Hotel and exact room category, dates, room approach, meal basis, early breakfast, checkout and luggage custody.
Dining appointments
Ordinary table, tasting or activity; confirmed dietary response, pairing, privacy, arrival and finish time.
Spa appointment
Named treatment and facility, private or shared use, guest eligibility, arrival period and cancellation deadline.
Insurance and contingencies
Coverage relevant to your actual activities; contacts and the bookings that can move if conditions change.
Quoted rows only: no amounts entered.
How should you enter prices?
Use the amount for the whole booking row, with the traveler or room count explained in the notes. If two nights and two rooms are quoted, record that scope. Leave unknown amounts blank. Keep USD and PEN separate; the worksheet does not invent an exchange rate or calculate a complete trip estimate.
Record taxes, service charges, pairings and optional extras in the notes. Check whether an included bus, ordinary hotel dinner or shared spa entitlement has already been paid through another reservation. One row can contain several nights or meals, but label the subtotal clearly.
What should you confirm before departure?
Recheck operating notices and your admission document. Save confirmations offline. Verify the real station, baggage rules, early breakfast, final ascent and luggage custody. Keep supplier contacts and deadlines with the itinerary. Check that the last connection reaches the place where you will sleep.
What changes if a service is delayed?
Use the actual change terms for each component. A moved train does not automatically move admission, a hotel or dinner. An overnight before entry reduces dependence on same-morning rail but does not eliminate disruption risk. Identify which part of your plan is genuinely flexible.
Guides to complete the worksheet
Official admission · Route selection · Premium railway comparison · Inclusion and cost matrix · Town hotels · Sacred Valley stay · Dining formats · Spa appointments